Adding a New Lot
Arkestro uses Lots to help group like line items together to make large events easier to manage for you and your suppliers.
To add a new lot in the Arkestro platform, click the Add Lot button at the top right corner. This will add an empty lot at the bottom of the line item page.
IMPORTANT: You are required to add a Lot Name and at least one line item to the new lot in order to save it and any other changes made to the Line Item tab.
You can use the red trashcan icon in the upper right of the lot to remove an unnamed/empty lot and save changes.
Adding a New Line item
To add a new line item in the Arkestro platform, scroll the bottom of a lot, and click the + New Line Item or + Add First Line Item button.
A new line item is added containing default settings information. Edit the line item following column requirements, and save when finished.
Adding a New Custom Column
Custom columns can be used to provide additional information to the suppliers, such as item description, specifications, or catalog number. These columns can also be hidden from suppliers and used for internal use only notes, such as inventory number or division name.
Custom Columns are added to a single lot at a time so that each lot can have its own set of custom columns.
To add the same column to all lots in a larger event, Arkestro recommends managing your data in a spreadsheet and uploading that to the event.
NOTE: The current steps for adding or editing a custom column are in preparation for upcoming functionality that will allow for more complex custom columns that can, for example, be included in pricing calculations.
Click the Menu icon in the upper right of the Line Item Name column, or any existing custom column.
Click Add Custom Column to open the Custom Column drawer.
Edit the custom column information:
Title - Name of the column; if the column is visible to suppliers, they will see this name.
Content Type - validates the column data as either text or numerical
Show to Supplier - toggle on will display this column on the supplier's quote sheet. Toggle off will hide this column from the supplier so that they never see it or its information.
Click Create. The new column will appear between the Line Item Name column and the Unit of Measure column, or after the last existing custom column.
A crossed-out eye to the left of the column name indicates that the column is not shown to suppliers.
Add data to the new column cells and click Save Changes.
NOTE: Suppliers cannot enter data into custom columns. Use Line Item Questions to collect information from suppliers.
Delete a Lot or a Line Item
To delete an entire lot from the event, click the red trashcan icon in the upper right corner of that lot. All line items included in the lot will also be deleted.
To delete a single line item from the event, click the red trashcan icon at the far right of the line item row. Only that single line item will be deleted.
Delete a Custom Column from a Lot
Custom Columns are deleted from a single lot at a time so that each lot can have its own set of custom columns.
To delete the same column to all lots in a larger event, Arkestro recommends managing your data in a spreadsheet and uploading that to the event.
Click the Menu icon in the upper right of the Line Item Name column, or any existing custom column.
Click Remove Column to delete the column from that single lot.
Edit a Custom Column Setting
Click the Menu icon in the upper right of the column you want to edit.
Click Edit Column to open the Custom Column drawer.
Edit the custom column information:
Title - Name of the column; if the column is visible to suppliers, they will see this name.
Content Type - validates the column data as either text or numerical
Show to Supplier - toggle on will display this column on the supplier's quote sheet. Toggle off will hide this column from the supplier so that they never see it or its information.
Click Save Changes.
Move Line Items Between Lots
There is no way to move line items between lots within the Arkestro platform. The best way to do this is to:
Download the quote sheet from the event.
Edit the names in the lot column for the line items that need to move to a new lot.
Upload the new quote sheet and select Replace to overwrite the existing lots and line items.
See Download/Upload Line Item Quote Sheet for more information.
Using Keyboard Shortcuts When Adding and Editing Line Item Data in the Arkestro Platform
You can use your mouse to move between line items cells, but you can also use common spreadsheet keyboard shortcuts.
Arkestro is using a third party tool called Handsontable to present your event line items in our platform and they use the same shortcuts you are already familiar with when using MS Excel or Google Sheets. Here is a complete list of keyboard shortcuts now available when working on your quote sheet in the Arkestro platform.
Last Updated: Sept 2025